JOB SUMMARY:
This senior administrative support position will provide an efficient and responsive administrative, organizational and logistical service.
KEY DUTIES AND RESPONSIBILITIES:
Manages the Minister’s diary, including producing a daily folder with diary, necessary papers and troubleshoot problems
Makes all appointments for the Minister and schedule meetings on her behalf
Calls for briefings on behalf of the Minister to ensure that they are fully prepared for all engagements
Co-ordinates all travel, transport and accommodation bookings for the Minister
Answers the phone on behalf of the executives, respond to queries and record messages
Deals with enquires from Ministers and Senior Officials both from within the country and internationally, as well as members of the General Public
Filters and delegate general information requests, queries, phone calls and invitations as appropriate
Observes protocols when dealing with diplomats and international visitors
Undertakes typing, audio typing, and document preparation
Attends meetings, take minutes and produce a record of the meeting
Acts as Minute Secretary for the Minister
Keeps and maintain an accurate record of papers and electronic filing
Maintains records of official expenditure and claims for the Senior Executive
Maintains the gift register for the Department and liaise with the Permanent Secretary about its quarterly submission
Adheres to all Public Service codes, rules and regulations
Performs other related tasks as assigned.
MINIMUM QUALIFICATIONS & EXPERIENCE:
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Associate Degree in Business Administration or related field from a recognized institution
Seven (5) years’ experience in an Administrative/Secretarial role industry, of which three (3) years were working with senior management level
SALARY: Grade 6.1 - $35,794.15 per annum
APPLICATION PROCEDURE
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Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the Passport photo page, National Turks & Caicos Islander Status Card (where applicable). Shortlisted candidates must submit a Police Certificate.
Applications should be addressed to The Director, Office of the Human Resource Management Directorate, Church Folly, Grand Turk. Applications can be hand delivered or sent by email to: This email address is being protected from spambots. You need JavaScript enabled to view it..
Hand delivered and fax applications must have clearly marked on the envelope, the Job Title of position being applied for. On emailed applications the subject line must reference the Job Reference Number (CFB3-23-42) and the Job Title.
Current serving officers must apply through their Head of Department.
Applications without supporting documents will not process.
BELONGERS NEED ONLY APPLY
We thank all applicants for their interest, however, only persons selected for an interview will be contacted.
APPLICATION DEADLINE: 15th September, 2023
