Job Listings

Government Vacancies
id
145
JPB4-23-53
Medical Records Manager
Primary Health Care Department
Providenciales
$44,138.80 per annum
26-October-2023 08:00 PM

JOB SUMMARY:  

Maintain and oversee the medical records function in all TCIG clinics in the Turks and Caicos Islands

KEY DUTIES AND RESPONSIBILITIES:

  1. Maintain and secure all written and electronic medical records within the clinics.
  2. Supervise, guide, motivate and evaluate employees and colleagues.
  3. Revise and update all forms used in medical records as necessary.
  4. Conduct interviews for new staff.
  5. Train new staff and ensure continuing education for existing staff.
  6. Recommend means of storing outdated records.
  7. Approves requests for copies of medical records from other health facilities for continuity of client care.
  8. Ensure that outdated records are stored on a periodic basis following clearly defined procedures and guidelines.
  9. Maintain confidentiality of information contained in client’s file and guide against misuse of information contained therein.
  10. Regularly assess medical records for misfiles to ensure accuracy.
  11. Ensure proper maintenance of department equipment and supplies.
  12. Participate in continuing medical educational and in-service meetings.
  13. Conduct regular meetings with medical records staff and medical team to provide update and gain feedback on the medical records system.
  14. Maintain knowledge of any new computer technologies or new regulations implemented by health governing bodies.
  15. Works collaboratively with DETI on new technologies for medical records.
  16. Works closely with the Migrant Health Administrator and the Primary Health Care Manager providing oversight on the Migrant Health Evaluation system, the Electronic Immunization Registry, the Vaccine Admin Desk and any other electronic medical records the unit introduces.
  17. Update the Ministry of Health on requirements on medical records.
  18. Ensure that clients’ records are assembled for arrears of payment for services.
  19. Adhere to all Public Service codes, rules, and regulations.
  20. Perform other related tasks as assigned.

 MINIMUM QUALIFICATIONS & EXPERIENCE:

Qualifications:    

• Graduate of an accredited educational institution holding an associate degree in Health                       Information Management or its equivalent or

• Graduate of an accredited education institution holding a bachelor’s degree in Health Information       Management or its equivalent.

• Certification in ICD coding or any other certification that will be beneficial in the role.

• Proof of enrolment in an accredited educational institution that will assist to sharpen skills. 

Experience:   

• Five (5) years of experience in the field with two (2) years of experience at a senior supervisory role.

SALARY: Grade 7.1 - $44,138.80 per annum  

APPLICATION PROCEDURE

Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates and a copy of the Passport photo page. Shortlisted candidates must submit a Police Certificate.

Applications should be addressed to The Director, Office of the Human Resource Management Directorate, Church Folly, Grand Turk. Applications can be hand delivered or sent by email to: recruitment@gov.tc .

Hand delivered and fax applications must have clearly marked on the envelope/fax cover sheet the Job Title of position being applied for. On emailed applications the subject line must reference the Job Reference Number (JPB4-23-53) and the Job Title.

Current serving officers must apply through their Head of Department.

Applications without supporting documents will not be processed

We thank all applicants for their interest, however, only persons selected for an interview will be contacted.

APPLICATION DEADLINE:  27th October,2023.