JOB SUMMARY:
This is a senior administrative position, which provides support to the Strategic Lead (Project Leader) and Logistic Lead (Operational Lead) and has responsibility for the efficient operation of administrative functions in the office and provides support in the management of finances, human resources, facilities and purchasing.
KEY DUTIES AND RESPONSIBILITIES:
a) Manage the diary of the Strategic Lead and Logistic Lead
b) Establish and supervise financial procedures in line with the Public Financial Management Ordinance and Public Procurement Ordinance.
c) Assist in the preparation of the budget and annual estimates
d) Forecast funds needed for staffing, equipment and supplies
e) Assist with preparation of business cases
f) Undertake general accounting procedures for the department
g) Prepare appropriate documentation for approval
h) Organize travel arrangements members of the ISU
i) Perform the duties of Secretary to the Working Group meetings
j) Make meeting arrangements and prepare minutes of meetings
k) Organize and schedule appointments and meetings
l) Plan, supervise and review the work for administrative and support staff
m) Assist the Strategic Lead and Logistic Lead in developing business and operation plans
n) Supervise administrative and support staff including induction, training, performance, appraisal, work plans, monitoring performance, motivate, etc.
o) Supervise customer services and respond to complex customer inquiries
p) Manage the maintenance and servicing of equipment and facilities.
q) Perform purchasing functions including overseeing purchasing and purchase orders
r) Process payments of invoices in a timely manner
s) Perform any other related tasks that may be assigned
MINIMUM QUALIFICATIONS & EXPERIENCE:
• An Associate’s Degree in business administration/ related field or equivalent is preferred.
• The position requires a minimum of three (3) years on the job experience to acquire the necessary competencies to respond effectively to the challenges of the job.
Basic Salary: $35,794.15
Telephone Allowance: $$1,200
Transport Allowance: $2,220
Terms of Service
The successful candidate will be engaged for two (2) years with an option to re-new subject to successful performance.
APPLICATION PROCEDURE:
Resumes with current contact information must be accompanied by a Cover Letter and two letters of reference (one preferably from a former employer) as well as copies of educational certificates
and a copy of the Passport photo page, National Turks & Caicos Islander Status Card (where applicable). Shortlisted candidates must submit a Police Certificate.
Applications should be addressed to The Strategic Lead, Informal Settlement Unit (ISU), Providenciales. Applications can be sent by email to This email address is being protected from spambots. You need JavaScript enabled to view it.
We thank all applicants for their interest, however, only persons selected for an interview will be contacted.
APPLICATION DEADLINE: Tuesday 31st October, 2023
